Try a Reading Index to Check Your Readability

What is a reading index? I’ve been asked that many times in the past. A reading index is a way to calculate writing to see if the text matches a reader’s grade level. This is also known as readability.

There are a number of reading indexes out there including Flesch-Kincaid Grade Level, Flesch Reading Ease, Gunning Fog Index, SMOG, Automated Readability Index, and more. If you use Word, you are probably familiar with Flesch-Kincaid Grade Level and Flesch Reading Ease. You can see this by using grammar and spell-check. If it doesn’t show up after you have used spelling and grammar, select it in the options (for the reading index) in the preferences and get the results for your document every time you run spelling and grammar.

Results from Word (for Mac) showing Flesch-Kincaid Grade Level & the Flesch Reading Ease

Rudolf Flesch worked on the Flesch Reading Ease in 1948 and later co-created the Flesch-Kincaid grade level in 1975 (Readable, 2021).

The Flesch-Kincaid grade level is calculated using a simple formula.

Flesch-Kincaid grade level formula

The Flesch-Kincaid Grade Level and Flesch Reading Ease are arguably the most popular reading indexes, although some organizations prefer using other choices such as the Gunning Fog depending on usage. The Flesch-Kincaid grade level is for overall general usage while some reading indexes are focused on other types of documentation such as education, healthcare, and business. The Gunning Fog is generally used for business and health (Boztas, 2017, et al.) as well as government.

While there are plenty of online reading index calculators, a writer can do the math themselves. The Gunning is calculated somewhat like the Flesch-Kincaid grade level.

Gunning Fog index calculation

A reading index is just another tool a writer can use, just like a spelling and grammar checker. Remember, it provides a method to calculate the complexity of written materials to match the intended audiences’ reading level. Be aware that reading indexes are useful but not perfect. Whatever formula you decide to use, a reading index is helpful if used correctly.

References

Boztas, N., Omur, D., Ozbilgin, S., Altuntas, G., Piskin, E., Ozkardesler, S., & Hanci, V. (2017, November). Readability of internet-sourced patient education material related to “labour analgesia.” PubMed Central (PMC). https://www.ncbi.nlm.nih.gov/pmc/articles/PMC5690750/

Readable. (2020, November 10). The Flesch Reading Ease and Flesch-Kincaid Grade Level. https://readable.com/blog/the-flesch-reading-ease-and-flesch-kincaid-grade-level/

Welcome to the New Year and check out classes at CSUDH

It’s a new year everyone and I wanted to take the time to wish everyone an exciting and fresh start. I’d also like everyone to know that a new semester at California State University Dominguez Hills starts next week on 1/12/15 and I will be teaching classes for the College of Extended & International Education.

If you are looking to kick off the new year with adding new skill sets in your writing, getting a certificate or just a refresher and would like to learn online instead of driving to a University then check out the classes offered in the completely online certificate program in Technical Communication at CSUDH.

I teach the Advanced Technical Communications course and the Information Design course where we work on portfolio pieces providing the student with samples to present to potential employers as well as practical learning experience. I’ve had the privilege of having both international students from other countries such as Russia and Japan to local SoCal students so please take a moment to check out our program.

CSUDHLu Kondor has worked in engineering and technical writing at major visual motion picture and visual effects studios with more than 25 years experience in the entertainment industry. She is a member of the Academy of Television Arts & Sciences, Society for Technical Communication, the Society of Children’s Book Writers & Illustrators, and Delta Mu Delta International Honor Society in Business. Lu holds a doctorate in business management and has taught as adjunct faculty at CSUDH since 2007.